Comprehensive Background Check Process

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Comprehensive Background Checks

Purpose

All child care providers in licensed child care centers and out of school times, licensed child care homes and registered child care homes must have a background check completed every five years. Background checks are conducted in order to identify information in an applicant’s background to determine whether they are eligible to provide child care services. The background check includes state and federal criminal records, sex offender registry, abuse and neglect checks and other reasonably reliable information about an applicant. If an applicant has lived in another state within the past 5 years, we require them to obtain a background check from that state(s). The background check unit will provide the state’s appropriate forms and instructions to the center or home for completing criminal history and abuse and neglect requests. Completion of these requests is essential in preventing delays.

Regulations

Background Check Process:

Licensed Child Care Centers and Out of School Times

Out of School Time programs are licensed centers that care for school-aged children only.

Licensed Child Care Centers and Out of School Times

ECECD Background Check Unit

PO Drawer 5619

Santa Fe, New Mexico 87502

Fax: (505) 827-7422

En español: ECECD Facility Packet

Background Check Process: Licensed/Registered Child Care Homes

Licensed/Registered Child Care Homes

ECECD Background Check Unit

PO Drawer 5619

Santa Fe, New Mexico 87502

Fax: (505) 827-7422

En español: ECECD Licensed Home Application and the ECECD Registered Home Application.

Child Care Request for Transfer of Background Clearance

A direct provider can submit a request to transfer their background clearance for a period of 180 days after the date of eligibility letter if: they have not been arrested or charged with any crimes, been the alleged preparator of abuse or neglect and have not been a respondent in a domestic violence petition by submitting the ECECD CCDF Transfer Request Form (click to download PDF)  must be submitted to: ECECD.BCU@state.nm.us The form can also be mailed or faxed to:

ECECD Background Check Unit

PO Drawer 5619

Santa Fe, New Mexico 87502

Fax: (505) 827-7422

En español: ECECD Transfer Request 

Inter-State Checks:

New Mexico Child Abuse and Neglect Registry Checks

  • State agencies may request a child abuse and neglect search of the Family Automated Client Tracking System (FACTS) in New Mexico for child care applicants living outside of New Mexico. The search will indicate whether an applicant has a record of substantiated child abuse or neglect to include physical abuse, physical neglect, and sexual abuse.
  • There is no fee to submit the request.
  • The ECECD Abuse and Neglect Request Form (click to download PDF) must be submitted to:

ECECD Background Check Unit

PO Drawer 5619

Santa Fe, New Mexico 87502

E-mail: ECECD.BCU@state.nm.us

Phone: (505) 827-9910

Fax: (505) 827-7422

For additional information regarding substantiated reports, please contact Kathleen Hardy, Records Custodian at (505) 841-2955 or Kathleen.hardy@state.nm.us

Inter-State Checks:

Criminal History

 

  • New Mexico is not a National Fingerprint File (NFF) and the FBI does not have direct access to automatically search the criminal history repository therefore, Criminal History for applicants living outside of New Mexico can be obtained by contacting the New Mexico Department of Public Safety at:

New Mexico Department of Public Safety

Law Enforcement Records Bureau

4491 Cerillos Road, Santa Fe,

New Mexico 87507

Phone: (505) 827-9181

Email: Lerb.information@state.nm.us

Website: https://www.dps.nm.gov/

There is a $15 fee per record check, which should be a money order or cashier’s check made payable to the Department of Public Safety. The form must be notarized with original signatures.

 

Inter-State Checks:

Sex Offender Registry

 

  • The New Mexico Department of Public Safety also maintains New Mexico Sex Offender Registry information. More information can be obtained from:

New Mexico Department of Public Safety

4491 Cerillos Road,

Santa Fe, New Mexico 87507

Phone: (505) 827-9297

E-mail: ECECD.BCU@state.nm.us

Website: New Mexico Sex Offender Registry

There is no fee to access the New Mexico Department of Public Safety Sex Offender Registry website.